Dünya Doktorları Derneği (DDD) is a Turkish based humanitarian non-governmental organisation that facilitates access to healthcare for populations affected by armed conflict, violence, natural disasters, disease, famine, poverty and exclusion.

Our organization collaborates with partners and key stakeholders to implement projects that facilitate access to primary and secondary-level healthcare services to respond to the medical needs of displaced population.

DDD is the 16th member of the Doctors of the World International Network that is committed to meeting the health needs of vulnerable people globally.

Mission

Since 2015, DDD implements programs in both Turkey and Syria providing refugee and IDP communities with free access to healthcare services. DDD works with a range of humanitarian professionals and technical experts to provide Primary Healthcare (PHC), Mental Health and Psychosocial Support (MHPSS)services as well as sexual and reproductive health (SRH).

Since the beginning of the Syria and Iraqi crises, Turkey has become host to over 3 million refugees, migrants and asylum seekers which led to an increasing demand for health services. In this context, DDD’s intervention aims to assist local public health systems in providing and improving access to health and health related services to vulnerable populations among refugees and migrants in Turkey, specifically in Hatay, Izmir and Istanbul. In Syria, DDD runs health facilities in Idlib and Afrin provinces to deliver health-related services to IDPs. 

Hierarchical & Functional links

Based in Antakya, the Reporting Officer Syria is under the line management of the Head of Programs Syria.

Main Responsibilities

• Internal/External communication and reporting
• Program support
• Other related tasks

1. Function Details

   • Internal/External Communication and reporting

• Prepare internal reports on programmatic updates and key events;
• Prepare briefing materials on project activities and status;
• Provide support to Field Coordinators in preparing monthly situation reports;
• Facilitate communication and information sharing between teams, Antakya Base and Istanbul Coordination by taking minutes of meetings of key internal and external meetings, and provide support on following up agreed upon action points;

• Write quality communication materials such as newsletter, success stories, case studies, testimonies, one-pagers and any other form of written communication as requested and adapted to different target groups (staff, donors, community and state actors, outside visitors, etc);
• Support the Program, MEAL and Grants team in the delivery of timely and high-quality reports to donors or other external actors, with new infographics, quality pictures and captions;
• Write quality narrative internal and external reports, reflecting the progress and status of projects in a transparent, timely and professional manner;
• Work closely with MEAL team to identify innovative and effective ways to disseminate project data and information;
• Provide support for simple translations of program documents;
• Act as focal point for the program for information and knowledge management, and support improvement of information management practices for the program;
• Work closely with the team to ensure systematic documentation of the activities, and identify ways to enhance collaboration and information sharing between team members;
• Take the lead in compiling, organizing and filing all program related documents;
• Gather information shared by selected external coordination groups and disseminate with relevant team members;

• Whenever requested, participate to coordination meetings and external meetings on behalf of DDD, and share back information and recommendations with Syria Program team.

• Program Support

• Work closely with program and MEAL team and provide support as required on specific initiatives including staff trainings and coordination meetings.
  • Other tasks
• Provide a mission report and/or handover document at the end of contract.
• Any other related DDD tasks as assigned by supervisor/line manager.

Compliance & Ethics

Promote and encourage a culture of compliance and ethics throughout Dünya Doktorları Derneği. As applicable to the position, maintains a clear understanding of Dünya Doktorları Derneği and donor compliance and ethics standards and adheres to those standards. Conducts work with the highest level of integrity. Communicates these values to staff and to partners and requires them to adhere to these values.

Prevention of Sexual Exploitation and Abuse

Actively promote PSEA (Prevention of Sexual Exploitation and Abuse) standards within Dünya Doktorları Derneği and amongst beneficiaries served by Dünya Doktorları Derneği.

NB: considering the purpose and values of the organisation, DDD requests to its employee complete flexibility in term of duties and commitment, as their job description and job title can be adjusted throughout the year according to needs and priorities.

Expected profile

Knowledge & Qualification

• Bachelor’s degree in social sciences and related fields

Experience

• At least 2 years of relevant professional experience, including in humanitarian mission and or development projects;
• Proven experience in reporting and communication;
• Experience related to MEAL and project cycle management;
• Strong research and analysis skills;
• Experience working on the Syrian humanitarian context.

Languages

• Required: English (oral and written);
• Preferred: Turkish and Arabic.

IT & Equipment

• Good proficiency with Microsoft package;
• Experience analysing data and using data management software/tools.

Representation (if required)

• Representation and networking skills.

Communication & Information flow (if required)

• Capacity to produce high quality reports and communication materials for internal and external audiences.

General Qualities required:

• Strong organizational and communication skills are mandatory;
• Sense of initiative and autonomy;
• Diplomatic;
• Flexibility and capacity of adapt to complex and changing contexts;
• Ability to work in an international context and collaborate with international and national experts;
• Familiar with multicultural environment;

Dünya Doktorları Derneği is an equal opportunity employer whereby we ensure all hiring and employment decisions, and operates all programs, services, and functions without the practices that discriminate against any person employed or seeking employment based on race, colour, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, disability, genetic information or any other status or characteristic protected under applicable law.

How to apply:

• Please apply with your CV and motivation letter in ENGLISH through our website.
• The deadline for submitting the applications is 25.08.2019

Due to the urgency to fill this post, DDD reserves the right to review the CVs on a rolling basis and selected candidates may be interviewed prior to the closing dates listed, therefore early applications are encouraged.

DDD is not in a position to respond to every applicant individually due to the anticipated high number of applications.

Please note that only short-listed candidates will be contacted for the first interview.

General Information

DDD retains the discretion to re-advertise the vacancy, to cancel the recruitment, to offer a contract with a modified job description or for a different duration, or to offer a contract at a lower grade.