PROJECT FACILITY MANAGER - SULTANGAZİ

Dünya Doktorları Derneği İstanbul
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Bu ilan yayından kaldırılmış Görüntülenme : 2406

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İlan Detayları

Dünya Doktorları Dernegi (DDD)/Mececins du Monde Turkey (MDM-T)  is a Turkish based humanitarian non-governmental organisation that facilitates access to healthcare for populations affected by armed conflict, violence, natural disasters, disease, famine, poverty and exclusion.

Our organization collaborates with partners and key stakeholders to implement projects that facilitate access to primary and secondary-level healthcare services to respond to the medical needs of displaced population.

DDD is the 16th member of the Doctors of the World International Network that is committed to meeting the health needs of vulnerable people globally.

 

Mission

Since 2015, DDD implements programs in both Turkey and Syria providing refugee and IDP communities with free access to healthcare services. DDD works with a range of humanitarian professionals and technical experts to provide Primary Healthcare (PHC), Mental Health and Psychosocial Support (MHPSS)services as well as sexual and reproductive health (SRH).

Since the beginning of the Syria and Iraqi crises, Turkey has become host to over 3 million refugees, migrants and asylum seekers which led to an increasing demand for health services. In this context, DDD’s intervention aims to assist local public health systems in providing and improving access to health and health related services to vulnerable populations among refugees and migrants in Turkey, specifically in Hatay, Izmir and Istanbul. In Syria, DDD runs health facilities in Idlib and Afrin provinces to deliver health-related services to IDPs. 

 

Hierarchical & Functional links

Based in Sultangazi, the Facility Manager is under the line management of the Field Coordinator.

 

Main Responsibilities

The Facility Manager will be in charge of ensuring project activities and services are implemented in Project Community center according to the plans with coordination with the coordination team, including outreach plan and activities. He/she will mainly focus on;

  • Representation / Coordination with Field Actors
  • Program
  • Support
  • Reporting
  • Other Duties

 

  1. Function Details

    • Representation / Coordination with Field Actors
  • Representing DDD and the activities implemented in the center to the
  • relevant local authorities and other stakeholders (NGOs or other relevant agencies):
  • Participate to meetings in related field to Represent DDD and the activities of the center and gather information and updates about any new regulations or updates in related matters for the activities.
  • Facilitate visits from authorities and donors (schedule, preparation, reporting), and ensure recommendations are taken into account following these visits;

Following the referral system “Service Mapping” with other actors in the field and act as a focal point of DDD and maintain updated records of all the activities with others, also collecting information and propose new possible actor with their services to the administration.

  • Program
  • Participate to the need identification and organize teams to develop continuous monitoring of the needs. Write relevant reports about the findings
  • Define team schedules and workplans in cooperation under direction of Field Manager and in close technical collaboration with MHPSS officer and Psychiatrist;
  • Build a positive and effective team dynamic and communication. Mediate tensions and dispute in a fair and responsible manner;
  • Follow-up of day to day activities. Reporting any issues related to activities implementation (facility management, authorities support activities, etc.). Propose new ideas and modalities to improve the project activities;
  • Ensure all project services component are implemented and interact with each other in a positive and effective way, for each of the secondary and primary MHPSS level services, the case management orientation and the health promotion service:
  • Prepare allocation schedules for translators/interpreters to relevant according to project needs and priorities and available project resources, and update and adjust schedule as needed;
  • Prepare allocation schedules for cars according to project needs and priorities and available project resources, update and adjust schedule as needed and coordinate with logistic department;
  • Maintaining the map of project activities and updating it accordingly;
  • Participate to projects and strategy planning meetings and providing inputs;
  • Communicate with Field Manager and coordination team for needs of support and training.
  • Support
  • Coordinating among program staff, log and finance teams to ensure adequate logistics arrangements for all shipments and daily activities;
  • Maintaining a regular follow-up of funding and procurement needs. Ensure that procurement process and validations are respected with all financial and supporting documents are provided to administrative officer when needed;
  • Maintaining a regular follow-up of HR processes (attendance, leaves, appraisals, briefing, communication with other units and activities, job profiles follow up) in collaboration with admin team;
  • Ensure that procurement process and validations are understood and respected by all, in collaboration with logistic department. Be the focal point as requester of logistic procurement demands related to activities and maintenance of project facility;
  • Ensure that all consumables, stationery and equipment are sufficient and relevant to the project services and activities;
  • Follow the assists of the center and keep an update records about the situation of each in direct communication with the logistic department and give a clear information in any case of changes.
  • In coordination with the Field manager, MHPSS officer, medical focal point and support services, anticipate the organization of punctual activities as needed.
  • Maintain update archives for each of the activities and admin work in the clinic in a safe place on a hard copy and soft copy, and make sure that the access of those files is done by authorized people only “e.g. Beneficiaries files”.
  • Reporting
  • Assist Field Manager, MHPSS Officer and Medical focal point on monthly project activities, facilitate weekly data monitoring reports and manage the team schedule to respect reporting deadlines;
  • Contributing to donor reporting related to project activities;
  • Any other report requested by Field Manager.
    • Other Duties

 To perform any additional duties requested by the Field Coordinator.

 

Compliance & Ethics

Promote and encourage a culture of compliance and ethics throughout Dünya Doktorları Derneği. As applicable to the position, maintains a clear understanding of Dünya Doktorları Derneği and donor compliance and ethics standards and adheres to those standards. Conducts work with the highest level of integrity. Communicates these values to staff and to partners and requires them to adhere to these values.

 

Prevention of Sexual Exploitation and Abuse

Actively promote PSEA (Prevention of Sexual Exploitation and Abuse) standards within Dünya Doktorları Derneği and amongst beneficiaries served by Dünya Doktorları Derneği.

 

NB: considering the purpose and values of the organisation, DDD requests to its employee complete flexibility in term of duties and commitment, as their job description and job title can be adjusted throughout the year according to needs and priorities.

 

Expected profile

Knowledge & Qualification

  • University Degree in any related fields

Experience

  • 4 years experiences in similar position

Languages

  • Required: English, Turkish (oral and written)

IT & Equipment

  • Good proficiency with Microsoft package

General Qualities required:

  • Diplomatic;
  • Flexibility and capacity of adapt to complex and changing contexts;
  • Ability to work in an international context and collaborate with international and national experts;
  • Familiar with multicultural environment;

Dünya Doktorları Derneği is an equal opportunity employer whereby we ensure all hiring and employment decisions, and operates all programs, services, and functions without the practices that discriminate against any person employed or seeking employment based on race, colour, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, disability, genetic information or any other status or characteristic protected under applicable law.

 

How to apply:

  • Please apply with your CV and motivation letter in ENGLISH through our website. 
  • The deadline for submitting the applications is 27.10.2019

 

Due to the urgency to fill this post, DDD reserves the right to review the CVs on a rolling basis and selected candidates may be interviewed prior to the closing dates listed, therefore early applications are encouraged.

DDD is not in a position to respond to every applicant individually due to the anticipated high number of applications.

Please note that only short-listed candidates will be contacted for the first interview.

 

General Information

DDD retains the discretion to re-advertise the vacancy, to cancel the recruitment, to offer a contract with a modified job description or for a different duration, or to offer a contract at a lower grade.

 

Dünya Doktorları Derneği

Dünya Doktorları Dernegi (DDD) is a Turkish based humanitarian, impartial and independent organization based in Turkey, facilitating access to health care to populations affected by armed conflicts, internal violence, natural disasters, disease, famine, poverty or exclusion.
DDD in Turkey, in collaboration with different partners, is running a project aiming at facilitating access and orienting beneficiaries to primary and secondary level of health care services, providing Psycho Social Support for the refugees and migrants in Turkey.
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