ACTED is committed to immediate humanitarian relief to support those in urgent need and protect people’s dignity, while co-creating longer term opportunities for sustainable growth and fulfilling people’s potential. ACTED endeavours to respond to humanitarian crises and build resilience; promote inclusive and sustainable growth; co-construct effective governance and support the building of civil society worldwide by investing in people and their potential. The commitment of ACTED and that if our teams is guided by 4 core values: (1) Responsibility: we ensure the efficient and responsible delivery of humanitarian aid with the means and the resources that have been entrusted to us. (2) Impact: we are committed to having the most sustainable impact for the communities and the people with whom we engage. (3) Enterprising-spirit: we are enterprising and engage in our work with a spirit that creates value and overcomes challenges. (4) Inspiration: we strive to inspire all those around us through our vision, values, approaches, choices, practice, actions, and advocacy.
ACTED’s greening strategy aims to tackle environmental degradation and climate change while meeting the needs of the most vulnerable who are often those most affected by the deepening environmental crisis. Each ACTED employee will adhere to these principles through key green programming responsibilities:
- Contribute towards the adherence and development of the greening strategy plan.
- Explore innovative green programming opportunities and/or solutions within your realm of responsibilities and roles.
- Encouraging and promoting environmental safeguarding processes and environmental programming standards in accordance with SOPs and technical guideline notes.
ACTED PSEAH Policy:
The Project Development Officer has the responsibility to adhere to the PSEAH Policy (Protection against Sexual Exploitation, Abuse and Harassment). The Project Development Officer has the obligation to complete all mandatory trainings related to the Code of Conduct and the PSEAH policy and report any safeguarding concern such as breaches of organisational policies or codes of conduct according to ACTED’s procedures. The Project Development Officer carries out work duties in a way that does not harm children, vulnerable adults or other staff or volunteers.
The Project Development Officer (PDO) contributes to the development of project proposals in line with ACTED’s global and in-country program strategy, and ensures proper grant management, incl. timely reporting of project achievements to donors. The PDO also facilitates internal communication and coordination with relevant departments and field teams.
DUTIES AND RESPONSIBILITIES
- Analyse the country’s socio-economic situation, (donor) trends, needs and gaps;
- Regularly conduct stakeholder analysis, in particular who does what and where (4W)
Fundraising and proposal development;
- Identify funding opportunities;
- Liaise with AMEU to request their input in the logframe development (esp. formulation of SMART indicators);
- Contribute to the development of fundraising documents (be it expression of Interests/ Concept Notes/ Proposals) in line with ACTED country strategy and donor requirements and in close collaboration with ACTED HQ GMU (Grant Management Unit) and finance;
- Liaise with Area Coordinators, Project Managers. Deputy Country Directors for Operations and Programme and Technical Coordinators to ensure that proposals are relevant and technically sound;
- Integrate learning from previous interventions (e.g. lessons learnt and best practices) into new proposals
- Involve FLATS teams in the development of fundraising documents, particularly finance for the budget and logistics in case of specific donor procurement rules.
- Contribute to addressing in a timely manner all comments by donors on proposals in liaison with relevant staff in country and ACTED HQ GMU and finance;
- Read thoroughly all contracts before signature, seeking ACTED HQ GMU and finance advice when required.
2. Grant Management
- Ensure that contractual obligations (including visibility requirements) and reporting deadlines are known and met by Programme, AMEU and FLATS team;
- When any issue is identified in meeting deliverables in the given timeframe and budget, inform relevant staff in country and seek advice at mission and as relevant with ACTED HQ Program Department on potential solutions that would meet donor rules.
- Participate in and take minutes of kick-off, project review and close out meetings for relevant project(s);
- Write quality narrative reports, reflecting the progress and status of projects in a transparent, timely and professional manner, in liaison with ACTED HQ GMU and finance, which will contribute ultimately to steady cash inflow;
- Work in close relation with AMEU to incorporate AME data (incl. data on input, process, output, outcome and impact indicators, lessons learnt and best practices) in reports and review M&E reports from AMEU;
- Liaise with FLATS teams when preparing reports, especially with finance to ensure greater coherence between financial and narrative reports by crosschecking the matching of data in the narrative and financial reports;
- Contribute to ensure smooth and regular communication with ACTED HQ GMU;
- Ensure ad hoc requests from donors are addressed in liaison with the DCD Program, and programme and support teams.
3. Management and Internal Coordination
Internal Coordination and Communication
- Facilitate interdepartmental communication and information sharing from the Base, to the Area, Capital, and even up to the regional and HQ offices by taking minutes of the relevant ACTED coordination meetings;
- Ensure the relevant meeting minutes are sent monthly to HQ;
- Keep ACTED HQ GMU and finance updated on latest developments, opportunities and challenges so that GMU can best advice on the way forward.
- File properly contractual project documents both in hard and soft copies;
Update regularly the Resource Centre at the office with appropriate and relevant external and internal resources.
KEY PERFORMANCE INDICATORS
- % of reports submitted in a timely manner [for final reports by ACTED internal reporting deadline];
- Regular and timely holding of internal coordination meetings and submission of minutes/reports to HQ (Kick Off Meeting, Project Review Meeting, Close Out Meeting);
- % success rate of proposals;
- % of proposals submitted in a timely manner.
- Bachelor’s or Master’s degree in international relations/development/humanitarian studies or a related field in social sciences;
- Fluent in English (written and spoken);
- Excellent writing and communication skills;
- At least 2-3 years’ work experience with an INGO in an emergency and/or development setting.
- Ability to work under pressure in a high-pace environment;
- Good organisational and prioritisation skills;
- Proficiency in Microsoft Office and Microsoft Excel.
- Strong interpersonal skills.
- Strong analytical skills.
How to apply;
Interested applicants should apply by filling out the https://forms.office.com/e/B7WCQqEN2z Please fill out this form and if you have any issues regarding the form please reach out to email@example.com
For business needs, candidates are encouraged to apply that are Turkish ID holders and legally able to work in Turkey will be considered.
By applying for this position you certify that all the details of your current application, are true to the best of your background and knowledge. You accept the legal mentions of www.acted.org and authorize the automated processing of your personal data by ACTED for recruitment, HR management and administrative compliance control purposes, in accordance with European regulations for the protection of personal data.
ACTED is committed to the prevention of sexual exploitation and abuse in the framework of its programs in Syria. The successful candidate will be required to adhere to ACTED Code of conduct and ACTED Global Policies, especially regarding the protection of children and the protection against sexual exploitation and abuse. A rigorous reference and background checks will be undertaken, and information will be requested from previous employers about any disciplinary action of sexual exploitation, sexual abuse, and/or sexual harassment during employment. By submitting an application, the job applicant confirms his/her understanding of these recruitment procedures.
ACTED is committed to gender equity and to have a balanced and diverse workforce. ACTED strongly encourages qualified women, persons with disabilities, and persons from under-represented groups to apply for the position.
ACTED offers a variety of arrangements that enable women to excel in their careers, including flexible working hours for work-life balance, maternity leave, and career coaching.
ACTED never uses external recruitment agencies and recruitment is always free of charge.
The necessity of ensuring the highest standards of efficiency, competence, and integrity, with proper attention to promoting diversity, is the most important concern in the recruitment and employment of staff at ACTED.
This position for limited period (3 months), it might be extended.
Applicants must provide complete and accurate information pertaining to their personal profile and qualifications to be considered for the current job opening. No amendment, addition, deletion, revision, or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided.
ACTED reserves the right to close this vacancy early if we receive sufficient applications for the role. Therefore, if you are interested, please submit your application as early as possible.
ACTED currently has operations in northern Syria and Turkey. The activities include WASH, Non-Food Items, Food Security, Capacity Development, and Information Management in camps, urban and rural areas.