Project Assistant

Dünya Doktorları Derneği İzmir
Tam Zamanlı
Bu ilan yayından kaldırılmış Görüntülenme : 2530


İlan Detayları

Dünya Doktorları Derneği
Medecins du Monde Turkey (MDM-T) / Dünya Doktorları Dernegi (DDD) is a Turkish based humanitarian non-governmental organisation that facilitates access to healthcare for populations affected by armed conflict, violence, natural disasters, disease, famine, poverty and exclusion.

Our organization collaborates with partners and key stakeholders to implement projects that facilitate access to primary and secondary-level healthcare services to respond to the medical needs of displaced population.

DDD is the 16th member of the Doctors of the World International Network that is committed to meeting the health needs of vulnerable people globally.

Please visit to learn more.

Since 2015, DDD implements programs in both Turkey and Syria providing refugee and IDP communities with free access to healthcare services. DDD works with a range of humanitarian professionals and technical experts to provide Primary Healthcare (PHC), Mental Health and Psychosocial Support (MHPSS)services as well as sexual and reproductive health (SRH).

Since the beginning of the Syria and Iraqi crises, Turkey has become host to over 3 million refugees, migrants and asylum seekers which led to an increasing demand for health services. In this context, DDD’s intervention aims to assist local public health systems in providing and improving access to health and health related services to vulnerable populations among refugees and migrants in Turkey, specifically in Hatay, Izmir and Istanbul. In Syria, DDD runs health facilities in Idlib and Afrin provinces to deliver health-related services to IDPs.

Hierarchical & Functional links
Based in İzmir, the Project Assistant is under the line management of the Project Manager in İzmir

Main Responsibilities
Supporting Project Administration
Supporting Reporting and Proposal Development
Supporting Internal /External Communication and Representation

Function Details
Supporting Project Administration
Under the direct supervision of Project Manager, ensure that all project related administrative tasks are fulfilled in respect of policies and procedure of respective department and do follow- ups on daily basis
Work closely with project Manager for timely tracking of administrative and financial needs as well as visibility and communication need of the project in line with DDD and donor regulations
Compile all administrative documentation of the project and follow up that privacy settings are well established during the project lifecycle and inform the Project manager for urgent needs
Supporting dissemination of JDs to each staff , follow- up contact durations in all project locations
Assist in organizing events and trainings when needed, arranging hall, announcements, in house arrangements in cooperation with relevant staff members especially the logistics team
In collaboration with the relevant field office staff and HQ teams, ensure that advance payments, cash flows and liquidation of all field expenses are timely followed and properly documented in line with donor regulations as well as DDD internal rules

Supporting Reporting and Proposal Development
Support drafting the preparation of SitReps, Project narrative reports, that contain summary data, reviewing overall performance against targets in and making overall recommendations, including best practices identified and lessons learnt
Support, the preparation of financial reports by compiling relevant administrative documentation in collaboration with respective departments and staff
In collaboration with relevant units/staff and in line with internal organizational set procedures, contribute in drafting process of concept notes, technical proposals, whilst ensuring consistency and quality throughout, including log-frame
Reporting all kind of meetings, especially stakeholder meetings, capacity buildings and preparation of presentations, speeches and visibility items in line with the project aim and DDD visibility rules
Provide a Mission report and/or Handover document at the end of the assignment

Internal /External Communication and Representation
In case of assignment, to represent DDD where required and ensure information dissemination of project related activities inside and outside the organization
Support organizing all kind of meetings including stakeholder gatherings, internal – external trainings and assisting in content development, visibility requirement as well as note taking

Participate in internal work meetings
Report any security related issues to the line manager
Support operational organization of field trips and DDD programs

Compliance & Ethics
Promote and encourage a culture of compliance and ethics throughout Dünya Doktorları Derneği. As applicable to the position, maintains a clear understanding of Dünya Doktorları Derneği and donor compliance and ethics standards and adheres to those standards. Conducts work with the highest level of integrity. Communicates these values to staff and to partners and requires them to adhere to these values.

Prevention of Sexual Exploitation and Abuse
Actively promote PSEA (Prevention of Sexual Exploitation and Abuse) standards within Dünya Doktorları Derneği and amongst beneficiaries served by Dünya Doktorları Derneği.

NB: considering the purpose and values of the organisation, DDD requests to its employee complete flexibility in term of duties and commitment, as their job description and job title can be adjusted throughout the year according to needs and priorities.

Expected profile
Knowledge & Qualification
Undergraduate degree in Social Sciences , Business Administration, Accounting or other relevant departments
Good knowledge on NGO administrative needs
Knowledge of contracts management
General knowledge on humanitarian context
Knowledge of donor mechanisms; knowledge of donor compliance is an advantage

At least 2 years of work experience preferably in administrative roles in NGOs/ INGOs
Knowledge and experience in protection / health projects about refugees, migrants and IDPs
Experience in event organization is a must , knowledge on onsite and online alternatives is a plus
Prior experience with international funding donors is preferred

Turkish and English are mandatory ( Oral and written ) – Please provide certificates in there are any.
Arabic, Farsi or French is preferred.

IT & Equipment
Good proficiency with Microsoft package
Good command and practice on online communication tools such as Zoom , Skype etc.

General Qualities required:
Only candidates that are Turkish ID holders and legally able to work in Turkey will be considered
No obstacle to travel to project locations inside the city of assignment and to other project locations if needed (within the limits of COVID-19 measures)
High capacity of stress management and working with deadlines is required
Official event management with stakeholders, international and local participants experience is required
High standard of English writing and editorial skills
Proficient in the use of MS Office and IT in general
Ability to work under a minimum of supervision
Organised and able to manage priorities
Proactive, adaptable and capacity to take initiatives
Proactive approach to identifying solutions
Diplomatic and open-mindedness
Familiar with multicultural environment
Good analytical skills
Diplomacy and open-mindedness
Team spirit
Sense of humour

Dünya Doktorları Derneği is an equal opportunity employer whereby we ensure all hiring and employment decisions, and operates all programs, services, and functions without the practices that discriminate against any person employed or seeking employment based on race, colour, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, disability, genetic information or any other status or characteristic protected under applicable law.

How to apply:
Please apply with your CV and motivation letter in ENGLISH through our website
The deadline for submitting the applications is 15/08/2021.

Due to the urgency to fill this post, DDD reserves the right to review the CVs on a rolling basis and selected candidates may be interviewed prior to the closing dates listed, therefore early applications are encouraged.
DDD is not in a position to respond to every applicant individually due to the anticipated high number of applications.
Please note that only short-listed candidates will be contacted for the first interview.
Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

General Information
DDD retains the discretion to re-advertise the vacancy, to cancel the recruitment, to offer a contract with a modified job description or for a different duration, or to offer a contract at a lower grade.

Dünya Doktorları Derneği

Dünya Doktorları Dernegi (DDD) is a Turkish based humanitarian, impartial and independent organization based in Turkey, facilitating access to health care to populations affected by armed conflicts, internal violence, natural disasters, disease, famine, poverty or exclusion.
DDD in Turkey, in collaboration with different partners, is running a project aiming at facilitating access and orienting beneficiaries to primary and secondary level of health care services, providing Psycho Social Support for the refugees and migrants in Turkey.
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