Project Assistant (CCCM) (Ref: SVN#TR/2020/37)

IOM Gaziantep
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Vacancy Notice Number:

SVN#TR/2020/37

Position Title:

Project Assistant (CCCM)

Duty Station:

Gaziantep – Turkey

Classification:

6 months Special Short Term Graded Contract (G5)– with possible extension

Deadline of Applications:

3 March 2020

Number of People to be hired

1

Eligibility:

Internal and External Candidates

 

General Functions:  

 

The IOM is the only international inter-governmental agency with a specific mandate for migration and is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing technical expertise to governments, migrants and host communities through a wide range of sustainable solutions contributing to end forced migration and/or improve displacement conditions. IOM also has a leading role in the Camp Coordination and Camp Management (CCCM) Cluster, participates in coordinated humanitarian responses, and engages in inter-agency collaboration to meet the needs of affected-persons and contribute to their protection.

 

As a member of the UN Humanitarian Country Team in Syria and all concerned neighboring countries, the IOM Director General has activated the L3 Emergency SOPs to enhance organizational humanitarian assistance and priorities related to IDPs, refugees and returnees, and IOM is actively participating in the emergency response within this rapidly changing humanitarian context. Security Council Resolutions has been allowing UN and its partners to provide cross-border assistance from Turkey to Northern Syria since 2014.

 

IOM Turkey works in the sectors of Shelter/NFI, WASH, CCCM, Protection, FSL and work with clusters, International Non-governmental Organisations (INGOs), Turkish Government Authorities and Syrian partners on identifying vulnerable displaced populations inside Syria, and delivering aid to Syrian people in need. Since 2017, IOM has been active in CCCM sector, operating in Northwester Syria in the implementation of CCCM activities in camp and off-camp in partnership with local NGOs.

 

Under the overall supervision of the Project Officer (CCCM) and the direct supervision of the Project Support Officer, the incumbent will provide assistance in the implementation of the cross border Camp Coordination and Camp Management (CCCM) program activities, especially the Planned Camp Management project and/or the IDP Sites Monitoring Team project, in partnership with sub-implementing partners and CCCM cluster.

 

 

 

Major Duties and Responsibilities:

 

  1. Assist in daily implementation and monitoring of project activities related to IOM Camp Coordination and Camp Management (CCCM) projects within the cross-border response to the Syria crisis, especially the Planned Camp Management project and/or the IDP Sites Monitoring Team project.
  2. Assist in all the financial, administrative and technical aspects of the CCCM projects to follow IOM’s policies and procedures and to be implemented in a timely and efficient manner and within the budget.
  3. Liaise with sub-implementing partner on grant agreements and payments in close coordination and follow ups with the Resource Management Department.
  4. Provide support in various monitoring and evaluation exercises in close coordination with the M&E Unit.
  5. Monitor the delivery of procurement and logistics activities according to the project operations in coordination with the Procurement and Logistics Department and the Operations Unit.
  6. Collect site development progress reports, sitreps, site management updates, compile and share information from the IP on a weekly basis.
  7. Follow up with sub-implementing partner on reporting requirements and submit all reports timely.
  8. Monitor compliance in the visibility requirements, support the creation of Public Information materials and human-interest stories in coordination with the Public Information and Communications Department.
  9. Provide guidance and capacity-building support for the implementing partners as needed.
  10. Communicate regularly with IP, in order to ensure project implementation according to project scope, assist in capacity building as required. 
  11. Provide support in maintaining positive relations with NGOs, UN agencies, and Clusters.
  12. Assist with informal oral and written translations, including quasi-legal documents (ie. Land agreements, MoUs), key communications, etc. from Arabic to English and vice versa. 
  13. Assist in proposal design and reporting for IOM XB’s CCCM unit. 
  14. Perform such other duties as may be assigned. 

 

 

Required Qualifications:

 

Education:

  • University degree in Social Sciences, International Relations, Business Administration, Engineering, or a related field from an accredited academic institution with three years of relevant professional experience; or  
  • Completed High School degree from an accredited academic institution with five years of relevant professional experience.

 

Experience:

 

  • Experience working with Camp Coordination and Camp Management operations.
  • Experience in emergency operations and program design that includes support to displaced populations and refugees, as well as practical application of SPHERE standards and indicator tracking.
  • Familiarity with the Syrian context.
  • Experience with external engagement (donors and OCHA Clusters), including communicating and report writing in English.
  • Experience working with international humanitarian organizations, non-governmental or governmental institutions/organizations in a multi-cultural setting.

 

  • Experience leading or supporting capacity building of team staff, sub implementing partners, etc.
  • Proficient use of Microsoft software such as Excel and PowerPoint and other software such as SPSS, KoBo toolbox, DropBox, etc.

 

Languages:

 

  • Fluency in English and Arabic is required.  
  • Knowledge of Turkish is an advantage.

 

 

 

Required Competencies

 

 

The incumbent is expected to demonstrate the following values and competencies:

Values

  • Inclusion and respect for diversity:

Shows respect and sensitivity towards gender, culture, ethnicity, religion, sexual orientation, political conviction and other differences.

• Encourages the inclusion of all team members and stakeholders while demonstrating the ability to work constructively with people with different backgrounds and orientations.

• Promotes the benefits of diversity; values diverse points of view and demonstrate this in daily work and decision making.

• Challenges prejudice, biases and intolerance in the workplace.

 

  • Integrity and transparency:

Upholds and promotes the Standards of Conduct and Unified Staff Regulations and Rules.

• Delivers on commitments; manages the organization’s resources reliably and sustainably.

• Embraces and encourages transparency, balancing this with the need for discretion and confidentiality as appropriate.

• Maintains impartiality and takes prompt action in cases of unprofessional or unethical behaviour.

• Does not abuse one’s position and acts without consideration of personal gain. Is motivated by professional rather than personal concerns.

 

  • Professionalism:

Demonstrates professional competence and mastery of subject matter and willingness to improve knowledge and skills.

• Seeks to raise professional standards in self and others through daily work and activities.

• Adapts quickly to change and is decisive and versatile in face of uncertainty.

• Shows self-control and persistence when faced with difficult problems and remains calm in stressful situations.

• Is conscientious and efficient in meeting commitments, observing deadlines and achieving results.

 

Core Competencies – behavioural indicators level 1

 

  • Teamwork: Establishes strong relationships with colleagues and partners; relates well to people at all levels.

• Is fully aware of the team purpose, respects and understands individual and collective responsibilities.

• Willingly puts in extra effort without being asked and adopts a "hands-on" approach whenever necessary to achieve team objectives.

• Coordinates own work with that of the team to meet agreed priorities and deadlines.

  • Delivering Results:

•Produces quality results and provides quality services to clients.

• Meets goals and timelines for delivery of products or services.

• Manages time and resources efficiently, monitoring progress and making adjustments as necessary.

• Shows understanding of own role and responsibilities in relation to expected results.

  • Managing and sharing knowledge:

•Keeps abreast of new developments in own field of competence and creates opportunities for knowledge management initiatives.

• Shares knowledge and learning willingly, and proactively seeks to learn from the experiences of others.

• Puts new learning into practice and draws on diverse sources of ideas and inspiration.

• Contributes to the identification of improvements to work processes and assists in implementing them.

  • Accountability:

•Accepts personal responsibility for quality and timeliness of work.

• Takes ownership of all responsibilities within own role and honours commitments to others and to the Organization.

• Operates in compliance with organizational regulations and rules.

• Accepts and gives constructive criticism; acknowledges and corrects mistakes and apply lessons learned for improvement.

  • Communication:

•Presents information using language and sequence of ideas that is easy for recipients to understand.

• Adapts communication to the recipient’s needs, asks questions to clarify, and exhibits interest in having two-way communication.

• Encourages others to share their views, using active listening to demonstrate openness and to build understanding of different perspectives.

• Listens carefully and genuinely to the views and positions of others; acts on received information.

 

Other:

 

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

 

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.

 

Only candidates residing in either the country of the duty station or from a location in a neighbouring country that is within commuting distance of the duty station will be considered. In all cases, a prerequisite for taking up the position is legal residency in the country of the duty station, or in the neighbouring country located within commuting distance, and work permit, as applicable.

 

Please be advised that this is a local position and as such only applications from candidates with a valid residence / working permit residing in Turkey will be considered.

 

 

How to Apply:

 

Interested candidates are requested to submit their application including the most recent CV with a cover letter in English with contact details (name, position, phone and e-mail details) of three references by indicating  name of the position applied with its VN number in the subject line of the e-mail  or to IOM Birlik Mahallesi Sehit Kurbani Akboga Sok. No:24  06610, Çankaya, Ankara Turkey by the end of 3 March 2020.

 

Please note that only shortlisted candidates will be contacted.

IOM

Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners.
With 165 member states, a further 8 states holding observer status and offices in over 100 countries, IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
IOM works to help ensure the orderly and humane management of migration, to promote international cooperation on migration issues, to assist in the search for practical solutions to migration problems and to provide humanitarian assistance to migrants in need, including refugees and internally displaced people.
The IOM Constitution recognizes the link between migration and economic, social and cultural development, as well as to the right of freedom of movement.
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