Program Assistant (Ref: IHR/TR/2020/002)
International Humanitarian Relief (IHR) | Gaziantep |
29.06.2020 | 06.07.2020 |
Uluslararası Organizasyonlar | |
Üniversite | Personel |
Tam Zamanlı | 1-3 |
İngilizce (C1, Level 5, Upper Intermediate) |
İlan Detayları
Background:
International Humanitarian Relief (IHR), is a non-governmental, non-profit, non-political organization was founded and registered in June 2011, in Vienna, Austria and registered in January 2016 in Istanbul, Turkey.
With fast escalation of the events in Syria, and due to the increasing needs of the refugees in the neighbouring countries, IHR established a regional office in Lebanon, Executive offices in Turkey and 4 Field offices in Northwest and Northeast Syria to closely map the needs, implement and fund-raise for the people in need, regardless of the nationality or the place of residence (between Lebanon, Syria, Austria and Turkey).
We are committed to providing emergency aid to the most deprived communities through substantial long-term solutions in addition to its work to improve the situation both, the refugees and host communities through focusing on projects development and improving the economic situation.
IHR Webpage: https://www.ihrelief.org/en/
Job Summary:
Under the supervision of the Programs Manager (PM), the Programs Assistant primary responsibility will be providing support to team members and to programs coordinators working on a projects. They offer administrative support by processing paperwork and answering emails. Programs Assistant may perform research, create training documents and perform data entry tasks along with a myriad of other jobs as assigned by programs Manager.
Job Responsibilities:
Program Implementation
- Support to the field team and administrative staff (preparation of the implementation plan in line with the manager, ongoing Underestimation with the field team, email and data entry
- Work with the department team to solve problems and escalation the matters to avoid level
- Review and submit documents to other departments
- Schedule and organize appointments with donors and field teams
- Meet with residents to discuss concerns or questions, then transfer these issues to the right employee
- Maintaining our stock of office supplies and caregivers
- Weekly update of computer file systems and hard copies
- And attending cluster meetings according to department plan
- Preparing reports as department plan
Note: the above are key responsibilities. Other responsibilities may be appointed to this position in accordance with the employment plan in the institution as well as Program department
Competencies Required
- Languages: Excellent communication skills in English and Arabic.
- Computer skills (Microsoft Office –web management, Email and Internet,)
Technical Required
- Coding and testing data using KOBO application … etc.
- Having skills of preparing the required reports
.
Personal skills
Highly organized. Good skills at prioritizing tasks. Excellent interpersonal skills and relationship building skills with the ability to interact well with people of all backgrounds. Enthusiastic, flexible about working long hours and keen to work hard to achieve the objectives of the program.
Experience Required
- Minimum 1-3 years’ work experience in a relevant sector/ including managing a team
- Demonstrable experience of project cycle management.
- Demonstrable experience in capacity building and training.
- Project management, planning, budgetary control and financial management skills
Education Requirements
High school graduate as a minimum, university degree preferred in logistics, business or related field
How to Apply:
Interested candidates are requested to submit their application including the most recent CV with a cover letter in English with contact details (name, position, phone and e-mail details) of three references by indicating to this link:
https://docs.google.com/forms/d/e/1FAIpQLSdRXv6U9x9G7Gwc9rk3YJqhAWmbmwTcsCK4QAb6b3cEWnodBg/viewform
Female candidates are encouraged to apply. Only short-listed candidates will be contacted.