General Description of the Programme:

GOAL has been working in Syria since 2012, responding to the acute needs of conflict affected communities. GOAL is working in Idlib Governate, in close coordination with local partners, delivering food, non-food and cash voucher programming to highly vulnerable populations, and has expanded programme sectors to include the provision of Water, Sanitation and Hygiene (WASH) to those most in need.

Job purpose:

To support the effective operation of the GOAL Syria Logistics Department by assisting with timely and efficient local procurement for GOAL Syria programme activities, in accordance with GOAL Logistics policies and procedures and relevant donor requirements and in the spirit of obtaining best Value for Money (VFM).

Duties, objectives and competencies:

Procurement:

• Assist process and coordinate local procurement, as delegated by the PM;
• Complete procurement cases in compliance with the GOAL Logistics Manual and relevant donor requirements;
• Prepare electronic and hardcopy procurement files for each PR( Purchase Request)) and ensure that all relevant paperwork is filed, original and scanned copies, as per GOAL Logistics Manual and internal audit requirements;
• Prepare Enquiry Forms (EF) and Request for Quotation Documents (RFQs) to obtain quotations/bids as per required process (single/negotiated) ensuring all relevant information is captured from suppliers for valid quotes;
• Assist prepare Bid Analyses (BA) for review by the PM, and obtain the necessary signatures for approval from budget-holders and finance department;
• Conduct Anti-Terrorist Checks (ATC) for all new suppliers;
• Raise Purchase Orders to place the order with the chosen supplier and follow up the status of the goods, to delivery to the required location, as per the PR
• Update the GOAL Syria Vendor Roster;
• Complete procurement file paperwork, including collecting GIDs,  and forward with supplier invoice to DFLM in a timely manner for raising Payment Request Forms (PRF) for suppliers;
• Support the PM to ensure that the Order Tracking System (OTS) is maintained up to date and updated daily before the close of business -P
• Assist the PM in local market surveys, Travel Request, quotations, and analysis; and
• Provide feedback to PM on performance of GOAL suppliers.

Other Duties:

• Contribute procurement updates to the Weekly Logistics Report;
• General work in assisting in the overall process and day-to-day duties of the Procurement Department and Department; and
• All positions in GOAL Syria Logistics Department/s may at times require manual handling and lifting.
• The incumbent will act as a link between certain elements of the Syria in-country procurement team and the Antakya procurement team.
• This will include but not limited to receiving documents from the Syria team. 

Requirements (essential):

• At least 2 years of relevant work experience in areas such as procurement, logistics, office/business administration in private or government sectors;
• Ability to understand and implement organisational and donor policies;
• Strong computer skills in Microsoft packages, including Excel, Word, and Outlook (particular emphasis on Excel);
• Ability to manage and prioritise a varied workload in a in a dynamic work environment;
• A flexible approach to work and willingness to take on extra duties, work additional hours or on weekends as required;
• Excellent attention to detail;
• Trustworthy and honest; and
• Ability to write, speak and work in English and Turkish. Arabic asset.

Requirements (desired):

• Diplomacy and negotiation skills; and
• Basic technical knowledge in an area of Humanitarian Logistics; (e.g. ICT; mechanics; construction; electricity; Water, Sanitation and Hygiene; or other).

If you would like to apply for the above position, please click on the link below and fill out the application form. All applicants must upload a cover letter and an updated CV (no longer than four pages). Both must be in English. Please note that only shortlisted candidates will be contacted.

Application deadline is 29 May 2019. 

Please note that this position is a temporary appointment for 3 months. Ideal start date is middle of June 2019.

General terms and conditions

GOAL has a Code of Conduct and a Child Protection Policy, which have been developed to ensure the maximum protection of programme participants and children from exploitation. GOAL also has a confidentiality policy ensuring the non-disclosure of any information whatsoever relating to the practices and business of GOAL, acquired in the course of duty, to any other person or organisation without authority, except in the normal execution of duty. Any candidate offered a job with GOAL will be expected to adhere to these and other relevant GOAL policies.

Any job offer made is also subject to background checks. GOAL is an equal opportunities employer.

This Job Description only serves as a guide for the position available. GOAL reserves the right to change this document.

Thank you.