World Vision international

Join and be part of a global relief, development and advocacy NGO, dedicated to work with children, families & communities to overcome poverty and injustice. World Vision International was established in 1950 & operates in nearly 100 countries worldwide.

World Vision is committed to the protection of children and we do not employ people whose background is not suitable for working with children. All employment is conditioned upon the successful completion of all applicable background checks, including criminal record checks where possible.

Job Purpose:

Assist P&C Officer in coordination of department services and functions relating to personnel data administration and maintenance, P&C day to day operations, assistance with recruitment, and orientation processes

 

Major Responsibilities:

P&C Administration and Support

• Administer local P&C systems
• Maintain and keep staffing lists for all categories of workforce (employees, service, casual, volunteers, interns, etc)
• Maintain and keep accurate and updated personnel files, and ensure high level of confidentiality at all times. In collaboration with the P&C department employees, set up and maintain filling system that is complaint with LPPD laws and Local Law.
• Maintain tracking and recording all P&C related files
• Follow up and prepare contracts, amendments and annexes for employees, service, casual, volunteers, interns, etc in a timely manner.
• Keep P&C related templates updated and available for staff.
• Issuing experience, employments and official letter as requested.
• Prepare any required P&C data reports.
• Monitor staff attendance and handle any required process.

Payroll Administration

• Support in preparing and submitting payrolls for employees, volunteers, and casual workers (Enumerators) ensuring their timesheets are accurate and gathered on a monthly basis.

 

Recruitment, Orientation and Training

• Support with the recruitment process for full time, freelancers, Intern, etc:
• Support in advertising the new positions on workday system, local groups and relief web after receiving fully signed PRF
• Shortlisting the best qualified candidates.
• Contact candidates for tests and interviews arrangements
• Schedule and participate in interviews in coordination with the interview panel.
•  Communicate with the selected candidates to conduct reference checks and proceed with the required recruitment arrangements as per WV policies.
• Prepare all related hiring documents, forms and contracts and ensure signed documents are properly archived  within P&C files.
• Provide necessary support in staff recruitment, selection and contracting as needed and participate in panel interviews upon the Line Manager request;
• Provide assistance in arranging and conducting orientation and induction sessions for new staff;
• Support in Managing the workday Recruitment Module.
• Conduct Block party screening when is required.
• Prepare contracts for Full time, Freelancers, Interns, etc. as needed.
• Ensure that all full time staff, freelancers, etc. sign on WV partnership policies

Other

•  Responsible for the induction/ orientation arrangements for newly hired employees.

•  Represent WV in an appropriate and professional manner

•  Adhere to WV Child Protection policy and standards and stay committed to WV vision statement and core values;

•  Perform other relevant tasks assigned by the direct supervisor

 

 

Required Professional Experience:

Minimum 1 year of experience in Human Resources and Administration with medium business/medium NGO/government agency.

 

Required Education ,training, license, registration, and certification:

University degree or equivalent in Business Administration, Social Sciences, Psychology or a related field

 

Preferred Knowledge and Qualifications:

1.  Excellent detail-orientation skills;

2.  Good communications skills;

3.  Thorough working knowledge of office systems. Computer aptitude and experience with word processing, database management, and spreadsheet software;

4. Ability to maintain positive relationships with colleagues,

5. Emotional maturity and ability to deal with matters of strict confidentiality;

6. Excellent organizational and planning skills;

7. Excellent knowledge of local labour law and related legislations;

8.Professional certification in HR in locally or internationally recognized HR institutions is a plus;

9. Quick learner, agile, flexible and adaptable;

10. Ability to contribute to the healthy team spirit within the virtual teams;

11. Cross-cultural sensitivity

12. Experience of work in an INGO setting and past exposure with the international working culture and practices is a huge advantage;

 

Travel and/or Work Environment Requirement:

The position requires ability and willingness to travel domestically as needed.

 

Language Requirements:

Fluent in Turkish and English, spoken and written,  Arabic is Preferred

 

Applicant Types Accepted:

Local Applicants Only