The Syria crisis is often described as the worst humanitarian catastrophe since the end of the Cold War. Today, 13.4 million people in Syria - more than half of the country's population - are in need of humanitarian assistance with needs increasingly being exacerbated by economic decline. Of these, 6.8 million are refugees and asylum-seekers who have fled the country. This is no short-term humanitarian episode. The devastating human consequences to huge numbers of people will endure for decades. The destruction of relationships, communities, livelihoods, homes and infrastructure will take years to repair.

IRC is offering a robust humanitarian response to the Syria crisis a rapidly expanding portfolio, supported by more than 1000+ staff in Syria Country Program. IRC is undertaking programs in Syria and the neighboring countries of Turkey, Iraq, Lebanon and Jordan in the fields of health, child protection, early childhood development, education, women’s protection and empowerment, non-food items and food distribution, cash assistance, water and sanitation, protection and rule of law, and livelihood programming. Our work in these challenging settings gives rise to some of the most pressing issues facing contemporary humanitarian action, including questions of access, security, funding and coordination.

Job Overview/Summary:

Reporting to Logistics Manager based in Gaziantep, The Logistics Officer is a key position to the success and delivery of quality programs. IRC defines Logistics officer as those systems and functions necessary to implement programs effectively, inclusive of freight forwarding, customs clearance, inventory management, asset, and fleet management.  The Logistics Officer is expected to manage all the functions under the direct supervision of Supply Chain Coordinator for Northwest Syria.

 Responsibilities:

 

1. Inventory, warehousing, and Assets Management

• Ensure that all required standard warehouse tools are used as per IRC Warehouse Management SoPs this includes classification of stock as per donor where necessary
• Inventory control, including drug storage, Cold chain, buffer stock, contributions in kind stock (CIK) and food commodities
• Implement the IRC inventory policies with regard to all project Items including cycle count, reporting discrepancies, pharmaceutical quality assurance as well as cold chain policies where applicable.
• Develop and ensure material distribution plans and up-to-date and being adhered to.
• Coordinate inventory disposal procedures
• Placement of the assets maintenance plans as per IRC policies, including repairs and insurance coverage process.
• Conduct Asset needs assessment
• Handle asset and property disposal inline with donor policies and IRC SOPs.
• Ensure that grant inventory and asset report is accurate, regularly produced, reviewed and approved before the Grant closing date.

 

1. International and Cross Border Shipping:

• Act as the focal point for any international shipments and for cross-border shipments to Syria. Manage logistics for international transportation, includes customs regulations and any required documentation for shipments to inside Syria along with participating in having contracts (MSAs) for transportation to inside Syria.
• Liaise with Turkey Country Representative for TRC approval needed for shipments crossing into Syria through the humanitarian route.
• Coordinate with 3rd party inspection companies before shipping to inside Syria to conduct on-site physical inspection, review inspection reports co-jointly with Health Program, highlight discrepancies to Supply Chain Coordinator, and propose corrective actions.
• Coordinate with Partner organization to ensure presence of Partner Representative(s) at the border when clearance process is being conducted.
• Draft authorization to receive letter(s) to ensure IRC Representative is present at the border when clearance process is being conducted for IRC shipments.
• Follow up with Partner to ensure timely receiving of Delivery reports.
• Follow up with supplier regarding the delivery of missing items, damaged items and act as the focal point for reporting discrepancies to Supplier(s).

 

1. Inventory, warehousing and Assets Management

• Inventory control, including drug storage, Cold chain, buffer stock, contributions in kind stock (CIK) and food commodities
• Implement the IRC inventory policies with regard to all project Items including cycle count, reporting discrepancies, pharmaceutical quality assurance as well as cold chain policies where applicable.
• Develop and ensure material distribution plans and up-to-date and being adhered to.
• Coordinate inventory disposal procedures
• Placement of the assets maintenance plans as per IRC policies, including repairs and insurance coverage process.
• Conduct Asset needs assessment
• Handle asset and property disposal, and auction management
• Ensure that grant inventory and asset report is accurate, regularly produced, reviewed and approved before the Grant closing date.

 

1. Logistics and Fleet Operations

• Dissemination and adherence of the vehicle safety policies by all vehicle users.
• Develop and monitor fleet movement plans, vehicle repairs, drivers’ assignment, vehicle safety, and fuel consumption.
• The fleet legal status (customs clearance, registration, licenses, insurance) are up to date.

 

 

 

 

1. Compliance and Ethics

You will assist in identifying and analyzing compliance risk in procurement processes and in implementing donor rules & regulations for all procurements by:

• Support due diligence for suppliers, this includes conducting reference checks, supplier visits etc.
• Providing consistent and constructive support to other departments to ensure compliance with policies and procedures
• Implementing corrective action plans (CAPs) in response to internal and/or external audit queries

 

1. Reporting

You will support timely and accurate reporting by:

• Preparing and submitting accurate monthly reports to the Supply Chain Coordinator on time.
• Submitting monthly list of commitments to Procurement Manager/Supply Chain Coordinator and Finance

 

Required Experience/qualification/Skills:

• At least 4 years of progressively responsible professional experience in Logistics in the Humanitarian Context
• Previous experience in an emergency or conflict-afflicted setting is required.

Demonstrated Skills and Competencies:

• A commitment to IRC’s mission, vision, values and IRC Way – Professional Code of Conduct.
• Credible written, presentation and verbal communication skills; ability to convey information effectively and solid experience providing training and staff development
• Validated sense of professional discretion, integrity, and ability to handle complex situations diplomatically and to effective resolution.
• Excellent management and interpersonal skills and a solid ability to promote harmonious/cohesive teamwork, in a cross-cultural context.
• Validated ability to plan long-term, organize priorities and work under administrative and programmatic pressures with detail orientation and professional patience.
• Highly collaborative and resourceful; ability to establish positive working relationships with senior level management and all other partners to maximize cooperation and productivity.
• Curiosity, a desire to continually learn and develop and a sense of humor is a must.
• Analytical ability in creating effective solutions to complex matters while adhering to labor laws and internal policies.

Language/Travel:

• English is required, while Arabic and Turkish are desired.
• Travel: 15% and attending regional and global workshops and meetings when possible

Key Working Relationships:

 

Position Reports to:  Logistics Manager in Gaziantep
Indirect Reporting: None.
Position directly supervises: None.

Position indirectly supervises: None.

Other Internal and/or external contacts: Regular relationships with program staff, Operations staff and country Supply Chain staff at all levels.

Internal:  All program sectors coordinators and managers, Field Manager and Deputy Field Manager in Northern Syria.

External:  Vendors and Services providers

 

Professional Standards: IRC staff must adhere to the values and principles outlined in IRC Way – Global Standards for Professional Conduct. These are Integrity, Service, Accountability and Equality. In accordance with these values, IRC operates and carries out policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti-Workplace Harassment, Respect at Work Fiscal Integrity, and Anti-Retaliation.

Returning National Candidates: We strongly encourage national or returning national candidates to apply for this position. If you are a citizen of the Country in which this position is based and are currently located outside of your home country and possess over two years of international work experience, the Middle East Region has introduced an attractive remuneration package. The package includes competitive compensation, return flight to post, shipping allowance, temporary housing and a relocation allowance. Certain restrictions may apply. IRC strives to attract, motivate and retain qualified national staff in our programs.

Accountability to Clients: IRC staff must adhere to the commitment of contributing to the sustainability and development of its (CR) Client Responsiveness Mechanisms, preserving the culture of prioritizing the needs of our clients and affected communities by systematically listening to their perspectives and using their feedback to make programmatic decisions and give them greater influence over program design and delivery.

Gender Equality: IRC is committed to narrowing the gender gap in leadership positions. We offer benefits that provide an enabling environment for women to participate in our workforce including parental leave, gender-sensitive security protocols and other supportive benefits and allowances.

Diversity and Inclusion: at IRC MENA, we are passionate about creating an inclusive workplace that promotes and values diversity. Organizations that are diverse in age, gender identity, race, sexual orientation, physical or mental ability, ethnicity, nationality, and perspective are validated to be better organizations. More importantly, creating a safe workspace environment where everyone, from any background, can do their best is the right thing to do. So, bring your whole self to work.

IRC is committed to creating a diverse, inclusive, respectful and safe work environment where all persons are treated fairly, with dignity and respect. In keeping with our core values of Integrity, Service, Accountability and Equality, IRC strives to maintain a work environment built on mutual respect in which all individuals treat each other professionally, and free of bias, prejudice, and harassment. IRC expressly prohibits and will not tolerate discrimination, harassment, retaliation, or bullying of IRC Persons in any work setting. All IRC staff, wherever they are located, are accountable for creating an environment free of discrimination, harassment, bullying, and retaliation.