Human Resources Manager

Dünya Doktorları Derneği

Medecins du Monde Turkey (MDM-T) / Dünya Doktorları Derneği (DDD) is a Turkish based humanitarian non-governmental organisation that facilitates access to healthcare for populations affected by armed conflict, violence, natural disasters, disease, famine, poverty and exclusion.

Our organization collaborates with partners and key stakeholders to implement projects that facilitate access to primary and secondary-level healthcare services to respond to the medical needs of displaced population.

DDD is the 16th member of the Doctors of the World International Network that is committed to meeting the health needs of vulnerable people globally.

Please visit www.dunyadoktorlari.org.tr to learn more.

Mission

Since 2015, DDD implements programs in both Turkey and Syria providing refugee and IDP communities with free access to healthcare services. DDD works with a range of humanitarian professionals and technical experts to provide Primary Healthcare (PHC), Mental Health and Psychosocial Support (MHPSS) services as well as sexual and reproductive health (SRH).

Since the beginning of the Syria and Iraqi crises, Turkey has become host to over 3 million refugees, migrants and asylum seekers which led to an increasing demand for health services. In this context, DDD’s intervention aims to assist local public health systems in providing and improving access to health and health related services to vulnerable populations among refugees and migrants in Turkey, specifically in Hatay, Izmir and Istanbul. In Syria, DDD runs health facilities Afrin provinces and Idlib to deliver health-related services to IDPs. 

Hierarchical & Functional links

Based in Istanbul, the Human Resources Manager reports to the Deputy General Director Support.

The Human Resources Manager will directly supervise HR Officer/s and/or Assistant/s.

Essential Duties

HR Management and Payroll

Team Management

HR Policies and Procedures

Recruitment

Capacity development

Reporting

Other tasks related to the position

Responsibilities

HR Management and Payroll

Responsible for the organisation and confidentiality of HR files (personal records, contracts, career development plan, appraisals, etc.);

Responsible for the flow of information with Finance department for all matters related to payroll managed by the Legal accountant (work contract, overtime, advances, etc.) according to existing SOP;

Provide support to field teams on HR matters that may arise (disciplinary procedures, staff representatives, etc.);

Provide guidance on organisational matters upon request (job description, org chart, etc.);

Ensure that organisational charts are up to date;

Team Management

Define team members action plans and deadlines for reaching goals;

Conduct team meetings, individual meetings and individual appraisals;

Provides regular support to the HR department staff;

Provides regular evaluation to the team under his/her responsibility;

Provide HR support, training and advice to all staff through regular workshops and trainings

HR policies and procedures

Participate in development, implementation and monitoring of HR policies within the Turkish legal framework and DDD guidelines;

Manage Leave Management system for all staff;

Manage the cost of living survey and participate in salary benchmarking and annual review;

Organise HR information meetings to introduce and explain policies being implemented;

Organise and participate in staff induction meetings;

Supports the field bases and coordinators for any HR issues;

Recruitment

Monitor the recruitment plan for projects in collaboration with Finance Department on budget aspects;

Participate in the recruitment process in accordance with DDD values and policy;

Provide support to field team when required;

Capacity development

Implement and follow up the yearly training plan;

Responsible for on-the-job training for the HR staff;

Provide capacity development/training for implementing partners’ organisations on Human Resources Management (recruitment, job description, staff evaluation, and pay management);

Define priorities and action plan;

Provide follow up and progress report on the actions being taken;

Reporting

Responsible for HR Data monthly reporting to the Deputy General Director Support;

Provide regular reporting on HR activities to the Line-Manager, upon his/her solicitation;

Perform any other duties related with his/her positions, as required by line manager.

Provide a mission report and/or handover document at the end of contract;

Other tasks related to the position

DDD focal person towards Turkish authorities, for all HR related matters;

Participate in the development of DDD HR strategic directions;

Perform any other duties related with his/her positions, as required by DDD Management.

Ensure the relevant documents are available for the recruitment of international staff and assist in the application of work/residence permit or visa

NB: considering the purpose and values of the organisation, DDD requests to its employee complete flexibility in term of duties and commitment, as their job description can be adjusted throughout the year according to needs and priorities.

Expected profile

Education

Academic Background in Administration and/or HR Management

Good knowledge of Turkish Labour Law

Professional experience

Minimum 5 years of previous experience at similar or equivalent positions;

Good Computer skills;

Familiar with international NGO culture or multicultural environment.

Skills and qualities required

Proactive, adaptable and capacity to take initiatives;

Organisational skills, detail oriented;

Languages

Advanced speaking and writing skills both in Turkish and English. Arabic or French will be an added value.

Dünya Doktorları Derneği is an equal opportunity employer whereby we ensure all hiring and employment decisions, and operates all programs, services, and functions without the practices that discriminate against any person employed or seeking employment based on race, colour, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, disability, genetic information or any other status or characteristic protected under applicable law.

How to apply:

Please apply with your CV and motivation letter in ENGLISH

To apply for the position please click here

The deadline for submitting the applications is 20.11.2020.

 Due to the urgency to fill this post, DDD reserves the right to review the CVs on a rolling basis and selected candidates may be interviewed prior to the closing dates listed, therefore early applications are encouraged.

DDD is not in a position to respond to every applicant individually due to the anticipated high number of applications.

Please note that only short-listed candidates will be contacted for the first interview.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

General Information

DDD retains the discretion to re-advertise the vacancy, to cancel the recruitment, to offer a contract with a modified job description or for a different duration, or to offer a contract at a lower grade.

Compliance & Ethics

Promote and encourage a culture of compliance and ethics throughout Dünya Doktorları Derneği. As applicable to the position, maintains a clear understanding of Dünya Doktorları Derneği and donor compliance and ethics standards and adheres to those standards. Conducts work with the highest level of integrity. Communicates these values to staff and to partners and requires them to adhere to these values.

Prevention of Sexual Exploitation and Abuse

Actively promote PSEA (Prevention of Sexual Exploitation and Abuse) standards within Dünya Doktorları Derneği and amongst beneficiaries served by Dünya Doktorları Derneği.