HR and Administrative Officer

Yeryüzü Doktorları Derneği İstanbul
HR Officer
Üniversite
Tam Zamanlı 4-9
İngilizce (C2, Level 6, Advanced),Türkçe (C2, Level 6, Advanced)
Bu ilan yayından kaldırılmış Görüntülenme : 1101

Paylaş

İlan Detayları

Doctors Worldwide Turkey (DWWT) is looking for HR and Administrative Officer in Partnership with GIZ for a Project entitled "Community Centers for refugees and vulnerable host communities providing comprehensive MHPSS and Protection services".

DWWT is an international humanitarian aid organization who serves medical relief to communities in need through the provision of sustainable medical relief and health-based development programs over 40 countries worldwide.

Job Summary

Under the supervision of Project Coordinator, the HR & Admin Officer will work within the overall YYD structure, committed to provide reliable and compliant coordination and support to program activities in Istanbul and Kilis. HR & Admin Officer will ensure that all project personnel activities are handled following YYD policies.

  

Responsibilities and Tasks

Employment Contracts & Recruitment

  • Management of personnel files, monitoring and tracking of all records related HR with all required signatures (personnel documents, leave forms, contracts, job descriptions, approval emails, earnings/deductions, promotions, adjustments etc.),
  • Assists in the development and update of HR/Admin policies,
  • Responsible for timely management of all staff contracts and necessary extensions and amendments.
  • Must lead the recruitment administration processes.
  • Publishes the job advertisements. review and track all CV’s and applications.
  • Creates shortlisting of all potential candidates & shares with related Line Manager.
  • Prepares necessary vetting documents and completes Reference Checks.
  • Perform any other duties and tasks assigned by Project Management.

 

Team management

  • Makes timely performance evaluation of the supervised staff.
  • Monitor employee training and completion, when necessary.
  • Participate in internal work meetings.
  • Provide expertise and guidance to all staff in the office and field.

 

Filing

  • Ensures all filing systems are in place and up to date for all HR functions.
  • Ensures the confidentiality of all the documents related to personal files.
  • Update and compile all HR-related files.
  • Maintain a generic filling list for the HR department and shared with the HR team

 

Payroll & Timesheet Administration

  • Manages all leave requests and leave the filing system.
  • Monitor timesheets accuracy by managing leave filing system efficiently.
  • Providing training where required for staff on leave request administration & timesheets.
  • Prepares monthly payroll and all supporting materials.
  • Issuance of decision letters related to HR
  • Supports in Private Pension System (BES) implementation for the new and/or current employees.
  • Create payment slips and related documents for all employees of the regional offices.

 

Communication and Reporting

  • Makes all administrative information available to the staff (posting, meeting).
  • Reporting to YYD and donor (Prepare monthly, quarterly and annual HR reports) and ensure capacity development.
  • Providing a letter of employment and other personnel-related letters to staff.

  

Requirements and Experience

  • Turkish citizenship.
  • Bachelor’s degree in Business Administration (or equivalent).
  • Professional proficiency of English and Turkish; knowledge of Arabic is a plus.
  • Proven reporting skills.
  • Desirable working experience of at least 4 years in administration or HR positions.
  • Desirable experience with other NGOs.
  • Ability to use Microsoft Office and Microsoft Windows tools efficiently.
  • Organizational and planning skills
  • Ability to work in an international context and collaborate with international and national experts.
  • Familiar with the multicultural environment.
  • Ability to work under pressure and handle a stressful situation.
  • Good analytical skills with the ability to make sound judgment and decisions.