Purpose of position:

The Finance Coordinator is responsible for overseeing, coordinating, and administering the financial records, systems, and processes, including accounting, bookkeeping, payroll and benefits, record keeping, banking, insurance and all related financial and office administration.  

Responsibilities:

• Ensure the team performs day-to-day accounting registration on a project basis method with proper budget line.

• Ensure review and check of the Cash and bank books from all the fields and country offices with supporting documents by the end of the month and submit it to the Head of Finance.

• Ensuring the team archives all the Financial supporting documents and archiving them project by project.

• Follow up all project transactions for accounting purposes and reconcile the project’s expenses and income at the end of the project between the financial report and the Books records before the submission to the donors.

• Prepare the partner or donor financial reports on monthly/quarterly basis.

• Ensure to maintain files with supporting documents and paperwork relating to each expenditure.

• Reflect the allocation of the shared and support costs in the accounting software after being allocated by the Head of the Department.

• Produce the monthly report of support and shared costs using the accounting software and submit the report to the Head of the Department for further sharing with management.

• Regular update/analysis of the BVAs.

• Ensure all the project advance balances are cleared by the end of the month.

• Provide support to team members in their absence.

• Responsible for the country master budget, regularly analyze country cost coverage for gaps, and provide sustainability analysis and recommendations to Senior Management Team.

• Support the development templates and SOPs related to budget management.

• Propose improved policies and systems regarding spending guidelines, cost saving, cost allocation, and annual planning.

• Ensure have organized archives / scanned various documentation to the cloud system.

• Responsible for the preparation yearly report and ensuring it be cleared from the legal accounting system and submit it on time.

• Support with the external auditors and other compliance reviews by the partners.

• Ensure to have the complete supporting documents before doing any payments.

• Do frequent backup of the official folder, Quick books back up to the hard drive and clouds.

• Ensure update and review of the data for Money Transfer Agent (or any other related system) for Suppliers and Staff salaries on a timely basis.

• Ensure review and submit RFF and RTFs on a timely basis in order not to have any delays in receiving funds.

• Support the Head of Finance in the preparation of budgets and reports.

• Assess needs and identify issues/gaps in the Area Finance office/staff and prioritize timely practical actions to respond to financial issues. 

• Provide support for external and internal audits with respect to activities.

• Follow & Implement Additional instructions, tasks and duties assigned and directed by the line manager.

• Provide technical training to the Field finance and country finance team.

• Create an environment of experience sharing and promote best practices within the team.

• Provide financial management orientation to the project managers.

Qualification (Education/Work Experience):

• BA in Accounting or economics or any related field.

• Excellent training skills are required, including designing, and developing training workshops, and materials, including online materials.

• Excellent Excel and Word skills and experience in other Office applications.

• Ability to take direction but also to work independently in own initiative.

• Good command in handling any Grant tracking tool or software.

• Ability to understand/learn new systems and IT software such as ERP and Accounting software quickly and effectively.

• Arabic and English language (Writing, reading, speaking) is required.

• Impartiality, objectivity, and confidentiality.

• Minimum 3 years’ experience working with I/NGO in accounting, grants, and compliance; with experience with/knowledge of institutional donors.

• Commitment to the policies, vision, and mission of Molham team.

How to apply

Interested candidates should apply by completing the form at the following link:

https://forms.gle/pf6YVHdQzy8DAqyo9

The post will be filled as soon as a suitable candidate is found.

Only shortlisted candidates will be contacted.

Due to the urgency to fill this role, applications will be reviewed on a rolling basis. Kindly note that the position will be filled before the vacancy announcement is closed; therefore, early applications are encouraged.