World Vision international

Join and be part of a global relief, development and advocacy NGO, dedicated to work with children, families & communities to overcome poverty and injustice. World Vision International was established in 1950 & operates in nearly 100 countries worldwide.

World Vision is committed to the protection of children and we do not employ people whose background is not suitable for working with children. All employment is conditioned upon the successful completion of all applicable background checks, including criminal record checks where possible.

Job Description:

Major Responsibilities:

Field Operations System Management:

• Ensures the efficient and optimal management of the WV Syria field operations information and data flows through an appropriate, coherent, and high-performance management system
• Ensure the maintenance (and at times development) of tools and software for onsite collection of real-time project activity implementation data for processing into management information.
• Provide advice on investments in appropriate software (such as DBMSs, Mobile and Desktop development platforms, Cloud computing architecture) within the acceptable WV standards.
• Contribute Field Operations data to the WVSR data visualization process - by managing the WVSR field operations dashboard development, improvement, and +modification of reports through Power Bi and relevant systems.

• Consult system users or stakeholders to ascertain needs and to ensure that systems and reports meet user or project requirements
• Develop recommendations for the streamlined business process of WVSR Field Operations systems and reporting
• In collaboration with the Deputy Director for Field Operations, manage the development of a streamlined business process of WVSR Field Operations systems and reporting guidelines
• Ensure WVSR field operations systems are updated, efficient, and effective with an enhanced user-friendly design
• Systems and reports are updated with users' requirements
• Publish essential reports in the WVSR Field Operations dashboard to be utilized as Project Management information.
• Ensure Standard processes and sets of reports are well defined, clearly articulated, and logically structured
• Work closely with the field operations teams and the LMMS focal person to incorporate LMMS beneficiary information into the project management systems as a means to enhance Project Management by the Project Managers. This will mean extracting and exporting data from LMMS.

• Field Operations System Management

   

• Ensures the efficient and optimal management of the WV Syria field operations information and data flows through an appropriate, coherent, and high-performance management system
• Ensure the maintenance (and at times development) of tools and software for onsite collection of real-time project activity implementation data for processing into management information.
• Provide advice on investments in appropriate software (such as DBMSs, Mobile and Desktop development platforms, Cloud computing architecture) within the acceptable WV standards.
• Contribute Field Operations data to the WVSR data visualisation process - by managing the WVSR field operations dashboard development, improvement, and +modification of reports through Power Bi and relevant systems.
• Consult system users or stakeholders to ascertain needs and to ensure that systems and reports meet user or project requirements
• Develop recommendations for the streamlined business process of WVSR Field Operations systems and reporting
• In collaboration with the Deputy Director for Field Operations, manage the development of a streamlined business process of WVSR Field Operations systems and reporting guidelines
• Ensure WVSR field operations systems are updated, efficient, and effective with an enhanced user-friendly design
• Systems and reports are updated with users' requirements
• Publish essential reports in the WVSR Field Operations dashboard to be utilized as Project Management information.
• Ensure Standard processes and sets of reports are well defined, clearly articulated, and logically structured
• A well-designed coherent system and associated tools and processes are in place and used by the project teams ensuring accurate and timely reporting

Reporting :

• Ensure proper reporting on the progress of project implementation;
• Supports the completion of the Grant Health Tracker
• Support on ensuring that the projects are meeting agreed upon results, timelines and budgets;
• Support on analysis of effectiveness and efficiency of project activity implementation, and highlight challenges.
• Provide clear schedules – In coordination with GAM - for expected reports both internally and externally on a monthly basis (reflecting monthly, bi-monthly, mid-year, etc.)
• In coordination with GAM make sure reporting deadlines are clear and met to the donor, region, etc.
• Collaborate with the MEAL team, particularly the Information Management Coordinator, to review reported numbers/achievements.
• Collaborate with finance to ensure the latest financial reports per project are included in the overall report.
• Projects achievements and challenges are presented visually on a monthly basis
• Accurate and Quality reports are submitted both internally and to donors.
• Delivery of reports on time, avoiding delays
• Improved transparency; efforts are not duplicated. 
• Accurate inter-departmental coordination

knowledge/qualifications for the role :

Required Professional Experience

• At least 3 years’ experience in project management and data analysis including reporting.
• Knowledge of Humanitarian standards
• Experience in compiling, and pre-analyzing quantitative and qualitative data, and an understanding of database issues
• Advanced knowledge of Excel, including the use of Macros (using VBA) and advanced formula.
• Knowledge and experience in data analysis libraries such as Pandas for Python.
• Excellent database (e.g; MySQL, MS-SQL Server) management skills, including but not limited to general database query and ensuring database integrity.
• Experience in Software development (Dart for flutter, Python 3 and above, Panda’s libraries, etc) is an added advantage.
• Experienced with PowerBI and similar platforms
• Knowledge of data protection best practice and ethical use of data
• Experienced in remote context

Required Education, training, license, registration, and certification

• Bachelor’s degree qualification in a relevant field vis a vis the major responsibilities.
• Understanding of program design process, and monitoring/evaluation frameworks.
• Understanding of Systems design processes and tools.
• Understanding of common data structures such as lists, arrays, dictionaries, etc
• Ability to work both on own initiative and as part of a team in a high-pressure environment while adhering to deadlines.
• Excellent interpersonal and problem-solving skills, creativity and flexibility, ability to coordinate and build consensus.
• Ability to work well in and promote teamwork, comfortable in a multi-cultural environment, flexible and able to handle pressure well.
• Excellent written and oral communication skills in English, Arabic, and competency of translation from English to Arabic and vice versa.

• Preferred Knowledge

  and Qualifications

Applicant Types Accepted:

Local Applicants Only