Emergency Call: HR & Admin Officer Hatay (Ref: 202302241715)

Dünya Doktorları Derneği Hatay
Tam Zamanlı 1-3
Bu ilan yayından kaldırılmış Görüntülenme : 1611

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Dünya Doktorları Derneği

Medecins du Monde Turkey (MDM-T) / Dünya Doktorları Derneği (DDD) is a Turkish based humanitarian non-governmental organisation that facilitates access to healthcare for populations affected by armed conflict, violence, natural disasters, disease, famine, poverty and exclusion.

Our organization collaborates with partners and key stakeholders to implement projects that facilitate access to primary and secondary-level healthcare services to respond to the medical needs of displaced population.

DDD is the 16th member of the Doctors of the World International Network that is committed to meeting the health needs of vulnerable people globally.

Please visit www.dunyadoktorlari.org.tr to learn more.

Mission

Since 2015, DDD implements programs in both Turkey and Syria providing refugee and IDP communities with free access to healthcare services. DDD works with a range of humanitarian professionals and technical experts to provide Primary Healthcare (PHC), Mental Health and Psychosocial Support (MHPSS) services as well as sexual and reproductive health (SRH).

Since the beginning of the Syria and Iraqi crises, Turkey has become host to over 3 million refugees, migrants and asylum seekers which led to an increasing demand for health services. In this context, DDD’s intervention aims to assist local public health systems in providing and improving access to health and health related services to vulnerable populations among refugees and migrants in Turkey, specifically in Hatay, Izmir and Istanbul. In Syria, DDD runs health facilities Afrin provinces and Idlib to deliver health-related services to IDPs.

Hierarchical & Functional links
The purpose of this emergency recruitment is to fill human resources gap for our emergency response for recent earthquake disaster in Türkiye. Employment will be depend on donor approval. This will be a short term position, the accommodation will be provided by DDD as container
Due to emergency of the current situation, the candidates who are volunteer to work in the emergency field are highly encouraged.

Based in Hatay, the Human Resources & Admin Officer will be under the line management of the Human Resources Manager.

Essential Duties

  • HR Policies and Procedures
  • Recruitment
  • Capacity and Career Development
  • Records Management
  • Administrative Support
  • Reporting
  • Other related tasks

Responsibilities
HR Policies & Procedures

  • Assists in the development and update of DDD Administrative and HR policies to ensure compliance with the local labour and taxation law;
  • Assist in ensuring the implementation of DDD policies for the national staff (administrative formalities, recruitment process, contracts,individual files, briefing of new employees, confidentiality of HR information, etc.);
  • Ensures the general HR administration procedures are in place;
  • Supports the field bases and coordinators for any Administrative and HR issues;
  • Organize HR information meetings to introduce and explain policies being implemented.
  • Announce and explain amendments; regulations, policies, or procedures.

Recruitment

  • Participate in the recruitment process in accordance with DDD values and policy
  • Provide support to field team when required
  • Conduct emergency recruitment processes as requested by line manager

Capacity & Career Development

  • Identify training and development needs within an organisation through job analysis, staff appraisals and regular consultation with linemanagers;
  • Analysing training needs in conjunction with line managers;
  • Planning, directing and delivering staff inductions, to accomplish the organisation’s goals.

Record Management

  • Assist in Human Resources’ files and records Management;
  • Process, verify, and maintain personnel related documentation, including staffing/recruitment, training, grievances, performance evaluationsand employee attendance, leaves and absence.
  • Verify attendance, hours worked, and pay adjustments, and post information onto designated records.
  • Gather personnel records from other departments or employees.
  • Distribute and collect payrolls each month.
  • Establish files in the computerized system;
  • Ensure that updated DDD code of conduct, conditions on employment, procedure alert abuses, DDD Regulations, HR templates andpolicies, etc. are updated and posted on the board in the office.

Administrative Support

  • Assist international staff for registration at Official Institutions in Istanbul; and other cities, if necessary;
  • In close coordination with HR and Admin Department, ensure legal compliance towards Health and Safety law;
  • In close coordination with Admin Department, ensure legal compliance towards Official Institutions (Authorisation, submission of Legaldocuments etc…)
  • Disseminate legal information to the Coordination members;

Reporting

  • Develop report on Training and Capacity Development plan and its implementation;
  • Contribute to HR monthly reporting;
  • Provide regular reporting on HR activities to the Line-Manager, upon his/her solicitation;
  • Contribute to Develop the HR policy regarding the context in Turkey;
  • Provide a mission report and/or handover document at the end of contract;

Other Related Tasks

  • Provide assistant to any member of the HR team, if requested;
  • Participate in internal work meetings;
  • Report any security related issues to the line manager;
  • Support operational organisation of field trips and DDD programs;
  • Assist in any other tasks related to the position, as required by DDD Management.

Compliance & Ethics
Promote and encourage a culture of compliance and ethics throughout Dünya Doktorları Derneği. As applicable to the position, maintains a clear understanding of Dünya Doktorları Derneği and donor compliance and ethics standards and adheres to those standards. Conducts work with the highest level of integrity. Communicates these values to staff and to partners and requires them to adhere to these values.
Prevention of Sexual Exploitation and Abuse
Actively promote PSEA (Prevention of Sexual Exploitation and Abuse) standards within Dünya Doktorları Derneği and amongst beneficiaries served by Dünya Doktorları Derneği.

NB: considering the purpose and values of the organisation, DDD requests to its employee complete flexibility in term of duties and commitment, as their job description and job title can be adjusted throughout the year according to needs and priorities.

Expected Profile
Education & Qualification

  • Bachelor degree in relevant area

Professional Experience

  • Minimum 3-5 years practical experience in Human Resources;
  • Experience in leadership and motivational skills;
  • Previous international personal or professional experience would be a plus;

Skills and Qualities Required

  • Proficient using of Microsoft Office (Word, Excel, Outlook) and/or other software.
  • Personal commitment to improving your own knowledge and skills.
  • Ability to work under pressure and handle stressful situation;
  • Interpersonal skills and able to communicate with people at all levels, motivate others and change people's attitudes when necessary;
  • Organised and ability to manage priorities;
  • Proactive approach to identifying solutions;
  • Professionalism
  • Team spirit
  • Sense of humour
  • Willing to live and work in challenging conditions

Languages

  • Required: Turkish & English (oral and written);
  • Preferred: Arabic

Dünya Doktorları Derneği is an equal opportunity employer whereby we ensure all hiring and employment decisions, and operates all programs, services, and functions without the practices that discriminate against any person employed or seeking employment based on race, colour, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, disability, genetic information or any other status or characteristic protected under applicable law.

How to Apply:
Please apply with your CV and motivation letter in ENGLISH through our website

Due to the urgency to fill this post, DDD reserves the right to review the CVs on a rolling basis and selected candidates may be interviewed prior to the closing dates listed, therefore early applications are encouraged.
DDD is not in a position to respond to every applicant individually due to the anticipated high number of applications.
Please note that only short-listed candidates will be contacted for the first interview.
Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

General Information
DDD retains the discretion to re-advertise the vacancy, to cancel the recruitment, to offer a contract with a modified job description or for a different duration, or to offer a contract at a lower grade.

Dünya Doktorları Derneği

Dünya Doktorları Dernegi (DDD) is a Turkish based humanitarian, impartial and independent organization based in Turkey, facilitating access to health care to populations affected by armed conflicts, internal violence, natural disasters, disease, famine, poverty or exclusion.
DDD in Turkey, in collaboration with different partners, is running a project aiming at facilitating access and orienting beneficiaries to primary and secondary level of health care services, providing Psycho Social Support for the refugees and migrants in Turkey.
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