Acted is committed to immediate humanitarian relief to support those in urgent need and protect people’s dignity, while co-creating longer term opportunities for sustainable growth and fulfilling people’s potential. acted endeavours to respond to humanitarian crises and build resilience; promote inclusive and sustainable growth; co-construct effective governance and support the building of civil society worldwide by investing in people and their potential. The commitment of acted and that if our teams is guided by 4 core values: (1) Responsibility: we ensure the efficient and responsible delivery of humanitarian aid with the means and the resources that have been entrusted to us. (2) Impact: we are committed to having the most sustainable impact for the communities and the people with whom we engage. (3) Enterprising spirit: we are enterprising and engage in our work with a spirit that creates value and overcomes challenges. (4) Inspiration: we strive to inspire all those around us through our vision, values, approaches, choices, practice, actions, and advocacy.
Acted’s Greening Strategy
Acted’s greening strategy aims to tackle environmental degradation and climate change while meeting the needs of the most vulnerable who are often those most affected by the deepening environmental crisis. Each acted employee will adhere to these principles through key green programming responsibilities:
Acted PSEAH Policy:
(DCD- Ops) has the responsibility to adhere and commit to the PSEAH Policy (Protection against Sexual Exploitation, Abuse and Harassment) always. As all managers and coordinators, the DCD-Ops has the responsibility for ensuring that measures to prevent SEAH are implemented and regularly monitored. The DCD-Ops should ensure that staff under his/her supervision/management understand and comply with acted PSEAH policy and have completed the mandatory trainings on the Code of Conduct and the PSEAH Policy. The DCD-Ops should promote an environment to help prevent sexual harassment, exploitation, and abuse both at the office and in the field and report any misconducts or SEAH issues appropriately according to acted’s procedures.
The Deputy Country Director – Field Operations & Project Implementation is a key member of the Senior Management Team at country level. He/she will support and assist the Country Director (CD) in ensuring all projects in the country run in a smooth and cost-efficient manner and in compliance with acted’s and donors’ procedures and legal requirements.
1. Ensure the smooth running of projects reaching outputs and maximising outcomes for
2. Anticipate and mitigate risks in implementation and ensure projects are run in a cost-efficient
manner, in compliance with acted’s and donors’ procedures and legal requirements
Duties and Responsibilities
1. Project Implementation Follow-up:
a) Ensure timely organization of project kick-off and close-out meetings
b) Ensure that all projects have an implementation strategy and work plan
c) Together with Area Coordinators and Project Managers, plan the various stages of project implementation and set direction by prioritizing and organizing activities and resources to achieve project objectives.
1.2.Project Implementation Follow-up:
a) Oversee the implementation of projects ensuring that technical requirements and quality standards are considered and respected during project implementation.
b) Anticipate and mitigate risks and implementation delays and provide ad-hoc support to project implementation through trouble shooting and eliminating blocking points.
c) Monitor output achievement, cash burn rates and ensure a timely completion of projects through review of PMFs, BFUs and project reports.
d) Ensure that contractual obligations are met in terms of project deliverables.
1.3. Project Quality Control
a) Ensure the application of a practical field based M&E system/plan for each project.
b) Conduct frequent field visits to project sites to assess activities and ensure efficient use
of resources .
c) Advise Area Coordinators and Project Managers to adapt projects according to monitoring and evaluation findings.
d) Advise on and assist with project reviews conducted by AMEU.
e) Together with the AMEU team, ensure capitalisation of best practices and lessons learnt for projects in the area of operations.
a) Support the Project Managers to regularly review partnerships with implementing partners and ensure that any issues or disputes are resolved in a timely manner.
b) Provide support to partners in project implementation and ensure timely and qualitative implementation of projects by partners in line with acted and donor requirements.
c) Lead review meetings with partners, with particular attention given to the relationship aspects of partnership collaboration.
1.5. External Relations
a) Establish, maintain, and improve active and regular working relationships with local
authorities and where necessary non-state actors and obtain required authorizations and buy-in for acted’s activities.
b) Support, facilitate or undertake communication and liaison activities to actively consult and involve beneficiaries, key informants, actors, partners and stakeholders in all stages of project implementation.
c) Ensure that at all times contact with beneficiaries is conducted in a sensitive and respectful manner.
2. Administrative and Operational Management of Project Implementation
a) Review the BFU(s) to avoid under/overspending.
b) Ensure accurate budget forecasting and expense planning.
a) Contribute to the development of project procurement plans
b) Contribute to quality checks and procurement committees to finalise suppliers’ selection according to applicable scenario.
c) Ensure timely procurement and adherence to rules of origin and nationality.
a) Participate in the transparent and timely recruitment of project staff (developing, organigrams, ToRs, elaborating recruitment tests)
b) Proactively support Project Managers and Area Coordinators to adapt the project staffing structure to needs and funding.
c) Ensure regular performance appraisal and career management of project teams in link with CD.
d) Ensure a positive working environment and good team dynamics
e) Manage interpersonal conflicts.
f) Ensure capacity building among project staff.
a) Ensure project records and documents (FLAT files, beneficiary lists, donation certificates, attendance sheets etc.) are adequately prepared, compiled and filed according to acted procedures.
b) Ensure staff awareness and respect of acted’s code of conduct and FLATS procedures.
a) Together with the Security focal points, assess risks in the areas of project implementation and develop context specific MOSS and SOPs.
b) Ensure that project teams are aware of security threats and follow acted security policies, MOSS and SOPs accordingly.
2.6. Implementing Partners
a) Support the FLATS team and Project Managers to ensure adherence to acted’s policies and procedure, arranging training and induction as required
b) Ensure that all budgetary issues between acted and partners are addressed and that mutually beneficial solutions are agreed upon in a timely manner.
c) In collaboration with the FLATS team, review due diligence of partners or conduct new due diligence and develop appropriate time bound organisational development workplans.
d) Oversee the development of capacity building framework and action plans with full participation of partners
e) Ensure partners provide all project documents required by acted and its donors in a timely manner and according to acted standards.
Key Performance Indicators
Example, the key performance indicator (KPI) is a measurable value that demonstrates how effectively a company is achieving key business objectives. Organizations use KPIs to evaluate their success at reaching targets
How to apply;
Interested applicants should apply by filling out the https://forms.office.com/e/LRFYgyw2Xt Please fill out this form and if you have any issues regarding the form please reach out to firstname.lastname@example.org
For business needs, candidates are encouraged to apply that are Turkish ID holders and legally able to work in Turkey will be considered.
By applying for this position you certify that all the details of your current application, are true to the best of your background and knowledge. You accept the legal mentions of www.acted.org and authorize the automated processing of your personal data by ACTED for recruitment, HR management and administrative compliance control purposes, in accordance with European regulations for the protection of personal data
ACTED is committed to the prevention of sexual exploitation and abuse in the framework of its programs in Syria. The successful candidate will be required to adhere to ACTED Code of conduct and ACTED Global Policies, especially regarding the protection of children and the protection against sexual exploitation and abuse. A rigorous reference and background checks will be undertaken, and information will be requested from previous employers about any disciplinary action of sexual exploitation, sexual abuse, and/or sexual harassment during employment. By submitting an application, the job applicant confirms his/her understanding of these recruitment procedures.
ACTED is committed to gender equity and to have a balanced and diverse workforce. ACTED strongly encourages qualified women, persons with disabilities, and persons from under-represented groups to apply for the position.
ACTED offers a variety of arrangements that enable women to excel in their careers, including flexible working hours for work-life balance, maternity leave, and career coaching.
ACTED never uses external recruitment agencies and recruitment is always free of charge.
The necessity of ensuring the highest standards of efficiency, competence, and integrity, with proper attention to promoting diversity, is the most important concern in the recruitment and employment of staff at ACTED.
Applicants must provide complete and accurate information pertaining to their personal profile and qualifications to be considered for the current job opening. No amendment, addition, deletion, revision, or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided.
ACTED reserves the right to close this vacancy early if we receive sufficient applications for the role. Therefore, if you are interested, please submit your application as early as possible.
ACTED currently has operations in northern Syria and Turkey. The activities include WASH, Non-Food Items, Food Security, Capacity Development, and Information Management in camps, urban and rural areas.