Administrative Associate
UNV | İstanbul |
12.08.2020 | 18.08.2020 |
Uluslararası Organizasyonlar | |
Üniversite | Personel |
Tam Zamanlı | 1-3 |
İngilizce (C2, Level 6, Advanced) |
İlan Detayları
Eligibility criteria
Minimum age: 22 years old. Applicants must be nationals of or legal residents in the country of assignment.
Description of task
Within the delegated authority and under the supervision of the Regional Director, UNDCO, Istanbul or his/her designated mandated representative(s), the UNV Administrative Associate will:
- Assist in the overall functioning of the UNDCO Regional Desk.
- Provide substantive and administrative support in managing priorities and work flow of the Regional Director UNDCO; coordinate and monitor multiple and diverse activities to ensure that management directives and decisions are properly carried out and products delivered in a timely manner.
- Manage financial resources; provide reporting on use of funds, and track progress on workplan.
- Manage operational support activities (procurement, travel, leave management) for the Regional Desk.
- Organize procurement of consultants, and contract and vendor management.
- Maintain expert roster management and the identification of consultants to support the region/countries, in collaboration with UNDCO Headquarters.
- Oversee preparations of annual results and financial reporting and draft minutes of regional meetings.
- Provide logistical support for training, meetings, and events, and administrative support and correspondence management.
- Support the identification of expertise for the provision of regional support to United Nations Country Teams (UNCTs).
- Manage scheduling on behalf of the Regional Director.
- Screen and prioritize incoming correspondence; compile relevant background documents and references; identify issues requiring the Regional Director ‘s attention and refer others to relevant officers for appropriate disposition; monitor and follow-up on actions to be taken.
- Independently handle a wide range of complex information requests; and draft responses.
- Organize meetings, etc., handling all necessary arrangements.
- Any other related tasks as may be required or assigned by the supervisor.
Qualifications/Requirements
Required degree level: Bachelor degree or equivalent
Education - Additional Comments:
Bachelor’s degree in a relevant area.
Required experience: 24 Months
Experience remark:
- At least 2 years of professional work experience in programme or project support and administration, technical cooperation or other relevant areas.
- A minimum of 2 years of experience organizing and coordinating meetings, conferences and events is required.
- Field experience in development cooperation is desirable.
- Experience in the United Nations system or a comparable international organization is desirable.
- Experience with inter-agency or interorganizational collaboration in the development sector is desirable.
- Experience working in a multicultural team at country, regional and global levels is desirable.
- Experience working with senior officials in the United Nations System or a comparable international organization is desirable.
- Experience with Umoja is desirable.
- Excellent oral and written skills in English; excellent drafting, formulation, reporting skills.
- Accuracy and professionalism in document production and editing.
- Excellent interpersonal skills; culturally and socially sensitive; ability to work inclusively and collaboratively with a range of partners, including grassroots community members, religious and youth organizations, and authorities at different levels; familiarity with tools and approaches of communications for development.
- Ability to work and adapt professionally and effectively in a challenging environment; ability to work effectively in a multicultural team of international and national personnel.
- Solid overall computer literacy, including proficiency in various MS Office applications (Excel, Word, etc.) and email/internet; familiarity with database management; and office technology equipment.
- Self-motivated, ability to work with minimum supervision; ability to work with tight deadlines.
- Sound security awareness.
- Have affinity with or interest in coordination, volunteerism as a mechanism for durable development, and the UN System.
Language skills:
- English(Mandatory), Level - Fluent
- Russian(Optional), Level - Working Knowledge
Area of expertise: Administration and administrative assistance
Driving license: No
Competencies values:
Adaptability and Flexibility, Commitment and Motivation, Commitment to Continuous Learning, Communication, Integrity, Planning and Organizing, Professionalism, Respect for Diversity, Working in Teams
Application procedure:
* Not yet registered in the UNV Talent Pool?
First register your profile at https://vmam.unv.org/candidate/signup.
Important: After creating your account, complete all sections of your profile and submit it. Then go to ‘My Page’ at
https://vmam.unv.org/candidate/mypage and click on the ‘Special Calls’ hyperlink. Lastly, select the special call to which you would like to apply.
* Already registered in the UNV Talent Pool?
First update your profile at https://vmam.unv.org/candidate/profile.
Then go to ‘My Page’ at https://vmam.unv.org/candidate/mypage and click on the ‘Special Calls’ hyperlink to select the special call to
which you would like to apply.
This is a national UN Volunteer assignment, therefore only nationals of Turkey and legal residents with a residency
permit, the status of refugee or with the status of being stateless are eligible to apply.
Application deadline 18th. August 2020.