RMTeam International is seeking an experienced and motivated Administrative/Accounting Assistant to support our company in delivering high-quality M&E and research services across the Middle East and North Africa region and to support our company's senior-level managers in our office in Istanbul.

Main Responsibilities:

Accounting:

-Lead the correspondence and follow up with the vendors to ensure relevant lease agreements/contract/invoice data has the correct stamp accurate information and is received on time.

-Coordinate with the finance department to release the payments due and provide the required supporting documents in a timely manner.

-Archive the supporting documents, agreements, and contracts in hard and soft copy to deliver them to the finance department monthly according to the effective procedures.

- Check and follow up on the travel claims/travel authorizations with the staff/consultants and Organize flight and hotel booking and payments according to the internal policy.

- Performs other financial and operational tasks requested by the Finance Director.

- Track the cash payments and maintain the cash records stamp; cash counts in order to have the work advance reconciled.

- Data entry of the financial transactions in a timely manner on the accounting software (QuickBooks, Logo).

 Administrative:

- Maintain and keep records of correspondents, invoices, contracts, and official documents, and manage the archiving of all documents.

- Organize meetings and events and provide support during client meetings and presentations (i.e., prepare agenda, take minutes etc.)

- Rack daily expenses and prepare weekly, monthly, or quarterly reports.

- Act as an office manager by keeping up with the office supply inventory.

- Format information for internal and external communication – memos, emails, presentations, and reports.

Organize and maintain the office filing system.

- Identify the needs for furniture, office equipment, supplies, etc., and manage the procurement process according to RMTeam Internal procedures.

- Identify and follow up with the maintenance/repair needs of the office

- Make sure bills and rent(s) are paid on time.

- Ensure the office is kept clean and orderly.

- Make flight reservations, buy airplane tickets and hotel bookings, arrange for airport pickups, and manage travel agendas as per instructions and procedures.

- Support the HR department as needed.

- Supporting the management and the employees in carrying out their and their families' official procedures related to government institutions as needed.

Skills:

- Excellent MS Office knowledge.

- Outstanding organizational and time management skills; creative and willing to work independently.

- Familiarity with office gadgets and applications (e.g., e-calendars and copy machines).

- Excellent verbal and written communication skills.

- Discretion and confidentiality.

- Willingness to work in a competitive environment.

- Languages: English and Turkish; Arabic is a plus.

Qualifications:

- Bachelor's degree in business management or any related field.

- Minimum three years experience in the same or a similar role.

- Excellent English level.